Anti-terrorism security advice for Event Organisers

Event Security

As an event organiser you are responsible for the safety and security of everyone involved prior to, during, and after the event. The police can offer advice on these matters and will advise on the current security threat level for international terrorism. Clearly, if needed the police will attend and carry out their core responsibilities of:

  • Prevent and detect crime
  • Prevent and stop breaches of the peace
  • Traffic regulations within legal powers
  • Activation and coordination of contingency plans

You will be the “eyes and ears” on the ground and we depend on information from yourselves and the public – your support is vital to the success of the event.

Be Vigilant and Report Suspicious Behaviour

Police act on information from the public who report suspicious behaviour.  During the event be on the look-out for anything out of the ordinary.  You know when something looks unusual, out of place, when someone is behaving as suspiciously, such as;

  • Vehicles parked in restricted areas, obstructing the event or driving erratically, especially near ‘vulnerable’ areas such as the start and finish lines, or where there are large groups of spectators.
  • Anyone at the event who is clearly not involved in the event; perhaps they are more interested in you, the police or accomplices?
  • Anyone taking notes or photos of security arrangements, or inspecting CCTV cameras before the event.
  • Anyone leaving personal items such as rucksacks or bags near to key locations; are they being deliberately hidden from view (see H.O.T principles below)

We advise the public to remain vigilant and report any suspicious behaviour or activity to the local Police on 101or confidential Anti-Terrorist Hotline on 0800 789 321.   However in an emergency always call 999.

Suspicious Packages – H.O.T Assessment Principals

In order to establish if an item is suspicious, carry out the following dynamic assessment:

  • HIDDEN: It is obviously hidden, has someone deliberately tried to conceal it?
  • OBVIOUS: Is it obviously out of place and out of context for its environment? Are there any wires, switches, batteries or components visible?
  • TYPICAL: It is typical of an item usually seen in the environment?

We advise the public to remain vigilant and report any suspicious behaviour or activity to the local Police on 101 or confidential Anti-Terrorist Hotline on 0800 789 321.

However in an emergency always call 999.

Plan now what you will do to STAY SAFE – RUN HIDE TELL

Firearms and weapons attacks are rare in the UK.  RUN HIDE TELL principles give you some simple actions to consider at an incident and the information that armed officers may need in the event of a weapons or firearm attack:-

Full guidance is contained on the NaCTSO website.

RUN: If there is a safe route run, if not hide, leave your belongings behind and insist others go with you but don’t let them slow you down.  Do not congregate at the evacuation points.

HIDE: Find cover from gunfire, lock yourself in a room if you can, move away from the door, be quiet and turn your phone to silent.

TELL: Dial 999 when you can, give location, direction and description of attackers.  Keep out of the area and stop others entering if possible.  Provide details of casualties, injuries and building or location information if possible.

Watch the RUN, HIDE, TELL online video, to stay safe in the event of a firearms or weapons attack.


Vehicles as a weapon information


  • Review the sites ability to reduce the speed of all vehicles on site.


  • Consider the implementation of a speed reduction system which as an example could include a 5mph and hazard lights flashing regime for all legitimate vehicles within site and ensure it is enforced.
  • Review your response plans and consider the implementation of measures to separate people (crowds) from vehicles on site and ensure it is enforced.
  • Consider the permanent/temporary deployment of physical mitigation (information available from CTSAs) at key locations to prevent vehicles from entering a location to harm crowds.
  • Review the response plan annually to ensure it meets the needs of the site/location/event.



Information & Contacts

Counter Terrorism Security Advisors (CTSA) provide commensurate threat based advice and guidance to businesses and organisations (events under remit of ops planning) to mitigate against the threat from terrorism in its many forms.  They can be contacted via:

If you are planning an event and have concerns please email the Force Operations department on

For more information the following websites will be able to give advice on protecting events, businesses, organisations and communities


Please take note of this important message from Paul Crumpton (Rural, Business & Cyber Crime Reduction Coordinator, Herefordshire, West Mercia Police) ….  

The threat level to the UK from international terrorism as a whole has been raised to its highest level which is CRITICAL (an attack is expected imminently) this should result in you considering an EXCEPTIONAL response.

You should review your existing security measures and ensure that they deliver.

Now is the time to consider the ‘escalation measures’ that you have already identified and review those you need to implement.

Report suspicious incidents.

Remember : Stay Safe – See – Tell – Act

We would therefore recommend that you consider:

In general

1) Encouraging staff to actively monitor news and media sources to ensure they maintain situational awareness.

2) Review your security plans to ensure that they are fit for purpose and ensure that your staff, volunteers and where appropriate visitors or contractors are aware of their contents.

3) It would be easy to concentrate on suicide improvised explosive devices ( IED) as the threat, however you should ensure that you focus your planned response on the full range of potential terrorist attack methodologies, particularly those from vehicle as a weapon, bladed weapons and IED’s (person borne, placed or vehicle), although other methodologies should be actively considered.

4) Given the generic nature of the threat and that some locations are more likely to be more attractive to hostile threat actors, you should carefully consider the level of threat and therefore the appropriate responses at your individual sites and, where appropriate, across your portfolios. In undertaking this task you may wish to consider such factors as location, proximity to iconic or crowded places, or other pertinent factors. For example you might prioritise your locations in city centres, near sporting or entertainment venues and transport hubs for security uplift and activity.

5) You should ensure that where you decide to instigate additional security or other measures that all your staff at the relevant locations are briefed, know their roles and responsibilities, and have access to the relevant corporate plans, policies and guidance.

6) You should consider how your resources and capabilities are deployed to deter, detect and disrupt and thus defeat hostile threat actors and terrorists:

To do this you would want to consider the following :

  1. The use of your communication channels to reassure legitimate users of your sites and to project a hostile operating environment for threat actors.
  2. The proactive deployment of security resources to conduct unpredictable security activities both within and in the footprint around your sites and venues to deter hostile reconnaissance and detect suspicious behaviour. They should be encouraged to engage individuals acting anomalously to determine what the cause is.
  3. Ensure all staff take responsibility for security, not just security personnel. They should be reminded to be vigilant, and use their customer service skills to proactively engage with customers, visitors and others.
  4. Active engagement with customers, visitors and individuals at or in the vicinity of locations in the way described above is both an opportunity to help and reassure legitimate site users and, in context to, deter or detect hostile threat actors.
  5. Engage with your neighbours to ensure that your plans and activities are mutually supportive. In particular you may wish to ensure that any security activities are coordinated to ensure that gaps and inefficiencies are avoided.
  6. Ensure that your staff are briefed on the threat and what constitutes suspicious behaviour. They will know what is normal for their regular places of work and what is not, positively encourage them to investigate or report things which feel out of place to the ordinary and have mechanisms to escalate such reporting.
  7. Ensure that your personnel are aware that ethnicity, religion, colour, clothing, and gender are not helpful in identifying hostile threat actors or terrorists. However such individuals are likely to display suspicious or non-baseline behaviours. Again it is important to stress that this different behaviour may have many causes both benign and malign, and is not an indicator of terrorism. It is only through identifying, engaged and assessing why someone is behaving differently that a conclusion can be drawn.

7) Consider your action on suspicious activity and object reporting

  1. What are your ‘action on’ plans if your security or staff identify a suspicious individual or objects outside or inside your premises?
  2. Are your staff aware of their options for Evacuation/ Invacuation/ Lockdown procedures, and do your plans include provision for vulnerable staff and visitors?
  3. Do your staff know where the emergency assembly points?
  4. Have you identified any protected spaces within your venues and do staff know where they are?
  5. Are your staff lists up to date and accessible so that you can account for them in the event of an incident?

8) Search and Screening

  1. Given finite resources ensure you should consider focusing it on addressing your highest priority threats
  2. Configure your search regime to the threat you are looking to mitigate – E.g. prioritise detection of larger threats, accepting smaller items may not be detected If you are primarily worried about mass-casualty threats, don’t look for penknives
  3. Configure any search and screening regimes to minimise queues

9) Stadia and venues specific considerations:

In addition stadia and venues may additionally wish to consider the following:

  1. review event schedules and associated safety & security plans for the next 20 days and then on a rolling basis as long as the heightened alert state persists. This time period should not be taken as an indicator the anticipated duration of the heighted threat level, but rather prudent planning advice.
  2. Consider staged or managed dispersal through multiple exit points to minimise crowd densities at the end of an event
  3. Consider security and perimeter surveillance at of all stages of event. In particular consider how you manage the dispersal phase of an event and how you use your personnel and security resources to continue to recognise and react to suspicious behaviour and objects.
  4. Ensure activity deployed to identify and act on suspicious behaviour is maintained for the dispersal phase of an event and that known entry and exit points are considered within any plan.
  5. Consider your extended footprint as part of any security and safety planning/ activity
  6. Consider maintaining the same perimeter control measures at the end of an event as you would at the start.
  7. Ensure that the public are aware of enhanced security measures before arrival to enhance compliance and ensure that they do not bring items that would slow down any search regime you have in place.
  8. Consider your ability to actively message staff and visitors within your venue to pass on instructions or information in the event of an incident or response to a threat.


In conclusion as discussed this is not intended to be a comprehensive list, and we will be publishing supporting guidance on our website to complement this briefing. NaCTSO will continue to provide advice and I would recommend that if you have specific issues that you engage with your relevant forces CTSA’s.

However our overall message would be that despite the challenging and horrific nature of the threat we face there are things that you can do to make a difference and to meet this challenge.

Leadership is the key to meeting this challenge, and individuals conducting dynamic risk assessments and taking the lead in the event of an incident or suspicious activity will save lives.

Anti-terrorism advice from for Event Organisers can be found here


Paul Crumpton

Rural, Business & Cyber Crime Reduction Coordinator


West Mercia Police

Dial 101 and ask for 4408

Beware of Internet Fraudsters

Fraudsters are using the global WannaCry ransomware attack as a hook to try and get people to click on the links within this clever BT branded phishing email.   

Action Fraud have received several reports of this very convincing email that claims BT have launched preventative measures to protect your data on an international scale.

After analysing the email, the domains appear very similar and this could easily catch out those who are concerned about the security of their data after the global attack.

Taking advantage   

Cyber criminals have been known in the past to take advantage of situations like this to design new phishing campaigns.

If you receive one of these emails do not click on any links; and follow Action Fraud’s advice on how to stay safe.  Instead, go to the BT website directly and log in from there.

We are also aware that companies are sending out legitimate emails of reassurance in connection with the recent cyber attack, if in doubt contact them directly on a method other than the email you have received.

Remember that fraudsters can “spoof” an email address to make it look like one used by someone you trust. If you are unsure, check the email header to identify the true source of any such communication.

Additionally you should always update your Anti-Virus software and operating systems regularly and follow Action Fraud’s advice on how to deal with ransomware.

Teaching Trees for Herefordshire

Primary schools are being invited to take part in free Teaching Trees sessions at Aconbury in Herefordshire as the Royal Forestry Society’s (RFS) new Education Officer Tim Kaye takes up his role.

Tim, who takes over from Faye Esrich, has worked in outdoor education for over 20 years and will be basing Teaching Trees sessions at Aconbury, part of the Duchy of Cornwall’s Herefordshire Estate.

On offer are  two hour sessions in the woods with a range of  creative and fun seasonal activities which closely link the care and management of woods to the national curriculum.

Tim says: “Learning outside the classroom is something that should be a part of everyone’s life.  I have seen first-hand how a trip to a natural space can be life changing and empowering, having worked with children and adults alike with a range of personal challenges or issues; as soon as they step into a woodland they are like different people.”

As well as being the RFS Herefordshire Education Officer  he runs his own community interest company engaging people with the outdoors and works with the Field Studies Council.  He has a degree in ecology. 

For more information go to and follow the Teaching Trees links or email 

Tax-Free Childcare Scheme: what parents and employers should know

Budget 2013 announced the introduction of a new childcare scheme to support working families.  

This was to be the new Tax-Free Childcare Scheme and it would be delivered by HMRC in conjunction with National Savings and Investments (NS&I). The introduction was delayed due to legal challenges. However, these were not successful and the phased introduction starts April 2017.  

How the scheme works:  

The scheme guarantees that all eligible parents opening an NS&I account for childcare costs through HMRC would receive from the government an extra 20% on amounts up to £10,000 (double for a disabled child).  

Eligibility for the scheme  

The scheme is open to working parents:

·         who are employed or self-employed

·         who are basic rate taxpayers and who do not receive tax credits or Universal Credit

·         the salary of each partner must be worth more than 16 hours at national minimum wage rates

·         both parents must work if it is a two-parent family (with some exceptions)

The child must be

·         under 12 years of age or, if a child has a disability under the age of 17.

Only registered childcare providers may receive the Tax-Free childcare payments. Eligible parents will be provided with the digital search tool to locate them.

Implementation of the scheme

The start date has been announced as 28 April 2017. Information on the scheme can be found at here.

The scheme will be introduced gradually. At first only parents with children under the age of five years old or with disabled children under the age of 17 may apply. By the end of 2017 however, all eligible parents may join. The exact details of when parents are eligible to join will be issued by the government soon. At present there is an on-going trial.

Until April 2018 Employer-Supported Childcare will continue to be open to new entrants so parents may choose to sign up to that instead.

As a general rule of thumb, the new Tax-Free Childcare Scheme is only suitable for basic rate tax payers while higher and additional rate tax payers will find the Employer-Supported Childcare Scheme suitable for them. Parents may find access to the new online calculator helpful in their decision making.

Parents currently on the Employer-Supported Childcare Scheme can continue on it until they leave their current employer or for as long as the employer continues the scheme. The parents can, if they wish, switch to the Tax-Free Childcare Scheme just as employers can switch to a different voucher provider. This last move will not affect the employee’s right to stay in the scheme.

Employers part in the scheme

Though there is no formal role for the employer to play in the scheme, they may choose to support parents in the following ways:

·         provide general guidance as how to locate the relevant information

·         assist in identifying which scheme is the most appropriate for each individual employee

·         offer to make payments either from net pay or as additional payments into the childcare accounts

·         offer to make childcare support as a benefit in kind

Good Finance website for social enterprises

A new website to help charity trustees and social enterprise operators understand and access social investment has been launched by Big Society Capital, Access and the Department for Culture, Media and Sport. The Good Finance website provides a range of online resources, guidance and case studies. The website also provides an online directory of social investors and advisers that can support organisations when applying for social investment.

For further information, go to:

Welsh Water/Dwr Cymru PestSmart – FREE Pesticide & Herbicide Disposal Scheme — Registration window extended until 31st May 2017

In April we launched our FREE & CONFIDENTIAL Pesticide and Herbicide Disposal Scheme.

This is a free and confidential disposal scheme for farmers, growers, foresters and land managers to safely dispose of any unwanted, out of date or now unlicensed pesticides and herbicides which are difficult or expensive to dispose of.

By request of the farming community we have extended the registration window until 31st May 2017.

What will be accepted?

We will accept:
tick  Pesticide Sprays
tick  Herbicide/Weed Killer
tick  Slug Pellets
tick  Sheep Dip
We will not accept:
cross  Oil
cross  Veterinary Medications
cross  Waste Oil
cross  Farm Yard Effluent

Who is eligible?

The disposal scheme is available to farmers, growers, foresters and land managers in the following catchments:

water droplet  Cefni Reservoir (North 1)
water droplet  Alaw Reservoir (North 2)
water droplet  Upper River Wye (South East 1)
water droplet  Pendine Groundwater (South West 3)
water droplet  Rivers Teifi (South West 1)
water droplet  River Towy (South West 2)

For full details visit the website:- 

Achieving the 2020 Vision for Herefordshire’s Family Farms

The Herefordshire Rural Hub is excited to launch a new project, with support from The Prince’s Countryside Fund.

It will provide a unique package of business support for farming families in Herefordshire.

We are actively seeking farm businesses to take part in this 3-year project with the aim of helping 12 farming families achieve long term viability in these challenging times.

A bespoke plan will be put together for each farm, to include free mentoring and business support.

If you are interested in being one of the chosen farms, or would just like further information about the project please contact the Project Facilitator, Sarah Starkey


or telephone: 07974 438 517.

prince's countryside fund logo

Open Farm Sunday 2017

 LEAF Open Farm Sunday – 11th June 2017

Open Farm Sunday is the farming industry’s national open day.

Farmers across Britain are invited to take part and host an event.  Registering your event on the website is free of  charge, and will provide you with access to top tips and free resources ahead of your event.

For more information on how to “open your farm” or to find out which farms are taking part in

your area, visit the website: